Police Report Requests
Clearcreek
Township acknowledges that it maintains many documents and records that may be
subject to inspection and/or reproduction. Clearcreek Township has adopted the
following fee schedule, time and place where public records are available for
inspection.
Fees
A. Reproduction
and copying fees associated with these guidelines shall be as follows:
1. For
photocopies of either letter or legal size documents, the fees shall be as
follows:
a.
For one (1) to twenty-five
(25) photocopies, there is no charge.
b.
For twenty-six (26) or more
photocopies, there is a fee of five cents ($.05) per page beginning with the
twenty-sixth (26th) page photocopy. (Two sided photocopies shall be charged at
a rate of five cents ($.05) per sheet)
c. For
reproduction of large documents the township may have the documents produced
faster, using an outside source, at the requestor’s expense.
2. For
video or cassette tapes, the fee shall be the replacement cost for the tapes
and/or the reproduction (copying) cost for the tapes. Reproduction costs may
only be charged if a commercial or professional service is contracted to
provide the copy. If the agency creates the copy, a reproduction fee may not be
charged.
3. For
any other type of media, the fee shall be the replacement or reproduction cost
or that particular media.
4. The
elected Board of Trustees sets the established fees associated with providing
copies or reproductions of public records that are maintained by the Township.
5. Established
costs/fees under this policy shall be clearly posted and visible to the public.
6. Public record requests, which exceed fifty
pages, shall require prepayment by the requestor. A prepayment invoice shall be prepared and provided to the
requestor. Upon receipt of payment, the
requested record shall be provided to the requestor.
Availability
A. All police
records shall be promptly prepared and made available for inspection to any
person at all reasonable times during regular business hours.
B. Police records will be available within
3-5 days after the report is taken.
C. Police
records may be requested via email. The records will then be made available at
the Clearcreek Township Government Center.
D. Copies of
police records may be mailed, however, they will only be mailed through the
U.S. Postal Service at the first class rate. The requestor will be required to
prepay the cost of postage and mailing supplies.
Record requests shall be directed to:
Clearcreek Township Government Center
Attn: Division of Police
7593 Bunnell Hill Road
Springboro, Ohio 45066
937-748-1267 or Fax: 937-748-3252
Regular business hours are from 9:00 a.m. to 5:00 p.m.
Monday through Friday (closed most
holidays)